Find invoices missing from your purchase ledger
A supplier statement may contain an invoice reference that does not appear in your ledger export. That exception should be investigated before the supplier balance can be relied upon.
Reconcile a supplier statementWhat “missing from purchase ledger” means
The supplier reports the transaction, but no ledger record has the same reference under the approved matching rules. It may be an unreceived invoice, an entry awaiting posting or a reference problem.
Check before posting
Confirm the underlying invoice, period, legal entity and whether it was recorded under another valid reference. A reconciliation exception is a prompt for review, not proof that a posting should be created.
Surface the exception quickly
tallyvero compares both lists, shows the reference and statement amount clearly, and lets you expand the original row without uploading it.
What the exception really means
Suppose a statement shows INV-1045 but the ledger export does not. The invoice may be unentered, outside the export, recorded with another valid reference, or awaiting processing. tallyvero reports “Missing from purchase ledger” only when it cannot establish a match under the current explicit rules; it does not claim that an invoice must be posted.
How to investigate
- Confirm the supplier, legal entity and statement period.
- Search the accounting records and invoice-processing queue.
- Check whether a safe reference-format rule explains repeated differences.
- Verify the source invoice before making an accounting change.